Process plant · Custom AIMTY — TX
Work orderNo. 0001
Requested by · visitor

See the case: Minutes that write themselves

Answered by · 3030

This is a tool we use in our own meetings. Open the sheet to see how it works.

Sheet 05 of 09 · Meetings and follow-up · Agent Memo3030 team

Minutes that write themselves

The meeting ends, everyone agrees, and by Friday nobody remembers who owns what. Memo does.

The problem

Minutes were written by hand, late or never, and each meeting’s commitments got lost across projects.

The solution

Memo takes the recording, transcribes it with names, writes shareable minutes and turns action items into tasks in our project tool, on each client’s card.

10 minafter the meeting ends, the minutes and the analysis are already in its folder
01 · The impact
75meeting analyses and minutes, Jan 16 to Oct 6, 2026: 56 with the first version and 19 with the current one
5documents per meeting: minutes, analysis, two transcripts and the meeting data
02 · How does it work?
THENBY HAND
  1. 01Take notes while talking
  2. 02Write the minutes later, if there’s time
  3. 03Copy agreements into each project by hand
NOWAUTOMATED
  1. 01The meeting is recorded, with everyone’s permission
  2. 02Memo transcribes and recognizes who speaks
  3. 03Minutes, analysis and transcript in the meeting folder
  4. 04Action items become tasks
If the minutes mention amounts or prices
  1. Before sharing, it looks for amounts and prices
  2. If it finds any, it marks the minutes as a draft and lists what it found
  3. The analysis is for our team; the minutes are what gets shared
Only the minutes are shared; everything else stays inside

If a recording has no conversation, it isn’t processed; if something fails, we get an alert.

03 · What lands in the folder

Each meeting lands in its own folder: the minutes as a shareable document, the internal analysis, the transcript with names and the verbatim transcript. Action items show up as tasks in our project tool, on that client’s card.

Simplified screen. Counters are real; the rows are illustrative and show no clients.

04 · How did it unfold?
  1. Jan 2026First version: one analysis per meeting
  2. Aug 19Redesign: shareable minutes, transcript with names and tasks
  3. Aug 25First real meeting on the new version
  4. Aug 25–Oct 619 sets of minutes from working meetings
05 · What changes
Minutes ready to shareAction items as tasks in the project toolTranscript with names and times
What’s nextIn your call

If you allow it, we record the discovery call and send you the minutes Memo writes, so you see it work on your own meeting. For your team, Memo can carry your company’s brand; today it drops action items into our project tool, and sending them to yours requires adapting it.

To be clear
  • We only record a meeting if everyone in it agrees.
  • It’s a tool we use ourselves; no client runs it yet.
  • Minutes are reviewed before sending: if they include amounts, they come out marked as a draft.
  • The 75 are analyses and minutes, not hours saved: we haven’t measured that.
  • It needs a recording where the conversation can be heard.
Have a similar process?30 minutes · free
Next sheet · 06Phone orders, in two languages
Sheet 05 of 09 · Meetings and follow-up · Agent Memo3030 team

Minutes that write themselves

The meeting ends, everyone agrees, and by Friday nobody remembers who owns what. Memo does.

The problem

Minutes were written by hand, late or never, and each meeting’s commitments got lost across projects.

The solution

Memo takes the recording, transcribes it with names, writes shareable minutes and turns action items into tasks in our project tool, on each client’s card.

10 minafter the meeting ends, the minutes and the analysis are already in its folder
01 · The impact
75meeting analyses and minutes, Jan 16 to Oct 6, 2026: 56 with the first version and 19 with the current one
5documents per meeting: minutes, analysis, two transcripts and the meeting data
02 · How does it work?
THENBY HAND
  1. 01Take notes while talking
  2. 02Write the minutes later, if there’s time
  3. 03Copy agreements into each project by hand
NOWAUTOMATED
  1. 01The meeting is recorded, with everyone’s permission
  2. 02Memo transcribes and recognizes who speaks
  3. 03Minutes, analysis and transcript in the meeting folder
  4. 04Action items become tasks
If the minutes mention amounts or prices
  1. Before sharing, it looks for amounts and prices
  2. If it finds any, it marks the minutes as a draft and lists what it found
  3. The analysis is for our team; the minutes are what gets shared
Only the minutes are shared; everything else stays inside

If a recording has no conversation, it isn’t processed; if something fails, we get an alert.

03 · What lands in the folder

Each meeting lands in its own folder: the minutes as a shareable document, the internal analysis, the transcript with names and the verbatim transcript. Action items show up as tasks in our project tool, on that client’s card.

Simplified screen. Counters are real; the rows are illustrative and show no clients.

04 · How did it unfold?
  1. Jan 2026First version: one analysis per meeting
  2. Aug 19Redesign: shareable minutes, transcript with names and tasks
  3. Aug 25First real meeting on the new version
  4. Aug 25–Oct 619 sets of minutes from working meetings
05 · What changes
Minutes ready to shareAction items as tasks in the project toolTranscript with names and times
What’s nextIn your call

If you allow it, we record the discovery call and send you the minutes Memo writes, so you see it work on your own meeting. For your team, Memo can carry your company’s brand; today it drops action items into our project tool, and sending them to yours requires adapting it.

To be clear
  • We only record a meeting if everyone in it agrees.
  • It’s a tool we use ourselves; no client runs it yet.
  • Minutes are reviewed before sending: if they include amounts, they come out marked as a draft.
  • The 75 are analyses and minutes, not hours saved: we haven’t measured that.
  • It needs a recording where the conversation can be heard.
Have a similar process?30 minutes · free
Next sheet · 06Phone orders, in two languages